Request for Proposals: Intermunicipal Human Resources Study

The City of Beacon is seeking proposals from qualified consultants and/or consulting firms to evaluate current human resource (HR) management needs, compliance requirements, opportunities, risks, and practices and make recommendations on the feasibility of shared HR functions and positions across municipal boundaries, while ensuring essential HR operational structures, employee relations, and compliance for each the City of Beacon and the Towns of Fishkill, East Fishkill, and Wappinger. Please see the two links below for the full RFP documents. 

Intermunicipal Human Resources Study Request for Proposal 

Intermunicipal Human Resources Study Insurance Requirement







Pursuant to an In Rem foreclosure proceeding for the non-payment of real property taxes, the City of Beacon has acquired title to and possession of five (5) unoccupied single family homes that are in need of rehabilitation or in one case, potentially demolition.  The City desires proposals from an entity or person which will purchase and rehabilitate and renovate all five (5) properties. All five (5) homes need to be constructed to the same standards and have the same quality fixtures and finishes and amenities. The City requires that three (3) of the homes be offered for sale at a Below Market Rate Sales Price and maintained as such forever.  It is the City’s intent that the selected bidder will make a fair and reasonable profit on the rehabilitation and sale of all five (5) homes by maximum profit on the sale of two (2) of the homes at fair market value. In other words, by purchasing the five (5) properties at a reduced price and selling two (2) of them at fair market value, this will allow the successful responder to sell the other three (3) at a Below Market Rate. 


All respondents are required to visit each site location to inspect them before submitting a response. The City will be offering one opportunity for site inspections on Thursday July 11, 2019 at 10:00 a.m. with the inspections to start at 44 Ackerman Street and then proceeding to the other houses. Responders are required to confirm their attendance at the site inspection in advance by contacting the City’s Building Department at 845-838-5020. All questions from the pre-proposal site visit must be submitted in writing via email to and received by 3pm on Tuesday July 16, 2019.

 A copy of the Request for Proposals is available by clicking on this link:  Affordable Housing RFP  and Appendix A

Or online at BidNet:   

Sealed proposals for City of Beacon Affordable Housing Initiative must be received at the City Administrator’s Office, City of Beacon, 1 Municipal Plaza, Suite 1, Beacon, NY on or before 2:00 p.m., July 31, 2019.



Name of Project: PINS 8761.25 & 8761.45

Beacon Main St Accessibility Improvements/ Beacon Pedestrian Signal Improvements

City of Beacon, Dutchess County

Sealed bids for the furnishing of all labor and material necessary for Beacon Main St Accessibility Improvements & Beacon Pedestrian Signal Improvements will be received by the City of Beacon until 11:00 a.m. local time Friday, July 26, 2019 at the City Hall, City of Beacon, 1 Municipal Plaza, Beacon, New York, 12508 at which time and place they will be publicly opened and read aloud.

Bids will be received for the following Contracts: PIN 8761.25 – Beacon Main St Accessibility Improvements & PIN 8761.45 – Beacon Pedestrian Signal Improvements. These projects include improvements to the pedestrian infrastructure in the City of Beacon. Along the Main Street corridor from Route 9D to Veterans Place, curb extensions or “bump-outs” will be installed at all crosswalks with ADA compliant sidewalk ramps. Also included is incidental drainage work, signing and striping, and sidewalk installation. The signal improvements include upgrades to the pedestrian signals at select intersections in the city.

The information for Bidders, Specifications and other Contract Documents may be reviewed and obtained on July 5, 2019 at City Hall, City of Beacon, 1 Municipal Plaza, Beacon, New York, 12508 along with any associated Bid Addenda for a fee of $100.00. CD’s containing the Contract Documents may be obtained free of charge starting July 5, 2019.

Each proposal shall be accompanied by a bid security in the amount of five percent (5%) of the gross amount of the bid payable to the City of Beacon as a guarantee that if the Bid is accepted, the Bidder will enter into a contract with the City of Beacon. No bidder may withdraw within forty-five (45 day) after the actual date of opening therefore.

The Bidder to whom the Contract is awarded will be required to furnish performance and payment bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid to guarantee the Bidder will complete the items bid upon in accordance with the specifications and under the terms of the contract documents.

This is a Federal Aid project and the NYSDOT Standard Construction Specifications dated May 1, 2019 MUST be followed including Section 100.  The project contains Affirmative Action Goals and reporting requirements. NYSDOT Standard Specifications must be followed on a Federal Aid project. This project is subject to the provision of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law and subsequent amendments, and all Federal requirements.

This project is subject to New York State Depart of Labor Prevailing Wage rates and Federal Davis-Bacon Labor Rates. The higher rates shall apply.

All work items of the Contract shall be completed within 180 consecutive calendar days from receipt of Notice to Proceed, exclusive of an approved winter shutdown or such period as extended by the Owner as provided herein.

The Disadvantaged Business Utilization Goal for this project is 3%. EEO Goals for this project are 6.4% Minority and 6.9% Female. There is no M/WBE language or requirements, residences or geographical restrictions or requirements or Project Labor Agreement requirements associated with this project.

The New York State Department of Transportation utilizes a web-based civil rights reporting system called EBO (Equitable Business Opportunities). The Contractor is required to utilize this reporting software in accordance with Section 15.4.8 of the NYSDOT Procedures for Locally Administered Federal Aid Projects.

Owner’s Rights Reserved: The City of Beacon, (The City), reserves the right to reject any or all Bids and to waive any informality or technicality in any Bid in the interest of the City.

Upon selection, for all contracts that equal or exceed $100,000, the low bidder will be required to submit to the State a Vendor Responsibility Questionnaire: Construction – For-Profit (CCA-2). 

The CCA-2 MUST be on file with the NYSDOT prior to award.  In addition, all subcontractors must have a CCA-2 on file with the NYSDOT prior to working on the project. The questionnaire can be found online at

Addenda Procedure: Bidders shall refer to the Instructions to Bidders in the Project Proposal for a complete description of the addendum process.

Statement of Non-Collusion: Bidders are required to execute the non-collusion bidding certificate attached thereto pursuant to Section 103-d of the General Municipal Law of the State of New York.

Bidders are required to submit Lobbying Activities Form contained in the project specifications.

 Any inquiries regarding the contract plans and/or specifications must be directed, in writing, to Anthony Ruggiero, City Administrator.

 The Bidder shall promptly notify The City of any errors, omissions, conflicts, ambiguity, etc. in/among the contract documents.


City of Beacon

Beacon, New York  12508

Notice is hereby given that sealed proposals are sought and requested for the following:

                                                 BID OPENING INFORMATION
Name:  2019 F-350 4x4 Dump Truck with Plow
Bid #:  07012019
Date:   Wednesday, July 31, 2019
Time:   11:00 a.m.
Place:  One Municipal Plaza
            Suite One - Lower Level
            Beacon, New York  12508
Contact Person:  Etha Grogan

Bids shall be submitted in sealed envelopes addressed to:

 City of Beacon
Attention:  PUBLIC WORKS BID –
One Municipal Plaza
Beacon, New York  12508

 On the face of said envelope the following information shall be included:

1)  Name and address of Bidder
2)  Name of Bid
3)  Date and time of Bid Opening

No contractor to whom this contract is let, granted or awarded, shall assign, transfer, convey, sublet, or otherwise dispose of same, or of his right, title, and interest herein, including the performance of this contract or the right to receive monies due or to become due, or of his power to execute this without the prior written consent of the City Administrator.  In the event that the contractor shall without prior written consent assign, transfer, convey, sublet or otherwise dispose of this contract or of his right, title and interest herein, including the performance of this contract, or the right to receive monies due or to become due, or his power to execute such contract to any other person or corporations, or upon receipt by City of Beacon of an attachment against the contractor, the City shall be relieved and discharged from any and all liability and obligation growing out of such contract to such contractor, and the person or corporation to which such contract shall have been assigned, his assignees, transferees or sublesee shall forfeit and lose all monies theretofore earned under this contract, except so much as may be required to pay his employees.  It is the bidder's responsibility to read the attached GENERAL CONDITIONS which outlined bidding rules of the City of Beacon.  Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS.

 Click here for full Bid Specifications:  2019 Dump Truck






City of Beacon has partnered with BidNet as part of the Empire State Purchasing Group (branded page link) to post bid opportunities to this site.  As a vendor, you can register with the Empire State Purchasing Group and be sure that you see all available bids and opportunities. By selecting automatic bid notification, your company will receive emails once City of Beacon has a bid opportunity that matches your company's business. In addition, the site handles bid opportunities, RFPs, and RFQs for other member governmental agencies throughout New York.

City of Beacon looks forward to providing you with more bid information and simplifying the entire bid, proposal, and quote processes for everyone involved.  We appreciate your cooperation and welcome your participation.  If you need help registering, please call the Empire State Purchasing Group support department toll free 1-800-835-4603 option #2.

Link to City of Beacon open solicitations: Empire State Purchasing Group

Link to Vendor Registration Screen for City of Beacon:






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